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How do I set up a monthly recurring pre-payment or prior payment for returns?

Overview

You want to know if you could set up a recurring pre-payment, quarter-monthly payment, or prior payment amount each month for returns.

Environment

Avalara Returns

Resolution

  • To make sure that you are properly set up for recurring pre-payments and prior payments, please make sure that you have the appropriate filing calendars setup.
    • For states that require you to file on a quarterly frequency but with monthly pre-payments, you need an additional filing calendar for the pre-payment on top of the one already setup for your return:
      • CA - CA BOE 1150
      • IA - IA Monthly Deposit (different from IA Bi-Monthly pre-payments)
      • NJ - NJ ST-51
      • NY - NY ST-809 - NY also has the PrompTax program which is an additional payment on top of the monthly pre-payments. This requires assistance from our Compliance team to be setup.
         
    • For states that require once a year pre-payments, you will need to add an additional filing calendar :
      • VA - VA Accelerated Payment
      • AZ - TPT ES
      • MN - Prepay
      • WV - Please create a Support Case to get this filing calendar set up
      • MS - Please create a Support Case to get this filing calendar set up
         
    • For states that require a pre-payment on top of the monthly return but the payments must be separate of the filed return, an additional filing calendar will also be needed:
      • OK - OK Monthly Pre-payment
      • PA - PA Monthly Pre-payment
         
    • Currently, one state has a separate filing calendar for a combined return and pre-payment.
      • AL - AL 2105 - This would require you expire the AL 2100 as that will no longer be needed.
         
    • At this time, Avalara Standard Return Services does not support pre-payments for the states listed below. You must make the payments directly to the state and then report the prior payments in your admin console so that we do not pay the same liability again.

      For information on reporting the prior payments in your admin console, see How Do I add a prepayment or prior payment to my liability worksheet? 

      You may be able to upgrade to Premium Return Services to have these pre-payments be supported by Avalara. Please contact your Customer Account Manager for more information. 
      • AR
      • IA - IA Bi-Monthly Deposit (different from IA Monthly pre-payments)
      • IL
      • MI
      • MO
         
    • Avalara cannot support the calculation of Texas prepayment, but we can make the pre-payment if it is added to the Liability Worksheet.


If you have prepayment requirements for the following states, please notify our Compliance team via avataxreturns@avalara.com so they are able to turn the system calculation on:

  • FL
  • KS
  • KY
  • NC
  • OH

 

Once you have set up any necessary filing calendars in your Admin Console, please contact our Support team to ensure your pre-payment requirements are thoroughly documented.

Please make sure to include whether you have a set pre-payment amount, and what that amount is, or if you wish us to calculate the pre-payment based off of each state's requirements.

Next Steps