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VAT Reporting Release Notes

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Release Note 17.3.1

Main changes in Reports

•    Poland: It’s now possible to create a Correction VAT Book. 

•    Slovakia: We have changed the way we handle boxes that are recalculated on the VAT Return form. We now allow the possibility to correct small roundings via an automated manual document. 

•    Turkey

1.    We now support the VAT Return in PDF format starting January 2017.

2.    Country code TR is no longer mandatory when you setup a Turkish VAT number for your company. The prefix TR is not an essential part of the Turkish VAT number. As for the setup, make sure to select first the country and insert then the VAT number, otherwise it will remain red as being incorrect. We will solve this in a next release.

•    Thailand: The VAT Return in PDF format form PP30 has been updated in order to use the Thai calendar date format (e.g 2560).

•    Denmark: We now support the Correction VAT Return.

•    Czech Republic
1.    We programmed the transactions linked to telecommunication services to be displayed correctly in the VAT Return and VAT Book.

2.    We have added the transactions for distance sales under the middle rate of VAT (10%).

Application Highlights

•    Consistent file naming scheme: In this release, we have introduced a naming scheme for the reports which are generated in VAT Reporting using FormXML. This is to make the naming more predictable and shorter.

Structure of the filename
<Return Type>_<Correction>_<Country>_<Frequency>_<Period>_<CompanyCode>_<CompanyName> 

For example:
ECL_BE_M_201601_1_BELTRADING NV.xml 

Return Types 

  • VAT: VAT Return 
  • VAB: VAT Book 
  • INT-P: Intrastat Purchases 
  • INT-S: Intrastat Sales 
  • LOC: Local Listing 
  • RCL: Reverse Charge Listing 
  • LED-P: Purchase Ledger 
  • LED-S: Sales Ledger 
  • REF: Refund 
  • EXT-P: Extrastat Purchases 
  • EXT-S: Extrastat Sales 
  • EXT-C: Extrastat Combined 
  • MOSS: Moss 

If the return is a correction return then "Corr" will be added to the file name: 
VAT_Corr_NL_M_201501_1_BELTRADING NV.sdbx 


  • 2-digit iso code 


  • Monthly: 'M' 
  • Quarterly: 'Q' 
  • Yearly: 'Y' 


  • Start month of the period for which the Return is created. For example :January 2016 will be 201601. 


  • Code of the Reporting company 


  • Name of the Reporting company 

•    Load Companies via the Inbox: In this release, we have provided the functionality to setup Companies by placing an XML document in the inbox. The XML document must be in the same format, as VAT Reporting will import/export from the screen (Data > Companies > Companies - VAT Numbers). If the company id is not existing, it will create the company; if the company does exist then it performs an update based on the data supplied in the inbox file. Files need to have the extension .companyxml. If you are using the Inbox Monitoring Service and would like to load companies via this method, you will need to update the configured file to include *. companyxml in the filter. 

•    Improved VIES VAT Number checking: VAT Reporting has the option to do an online check of VAT Numbers (in ECL, LOC, RCL) - this uses the third-party VIES service which recently has been unreliable and caused the checks in VAT Reporting to fail or timeout. As we depend on the third-party service, we looked at a number of options to improve the user experience in VAT Reporting, but as any sort of caching could make for inaccurate results, we have instead provided an additional menu option to check only numbers which have not yet been passed. The option is available for both the checks (with and without request id). Previously the check would run for all numbers in the listing, every time, so if the VIES service was unresponsive it could take many attempts to get all number confirmed, now the user should start choosing the "All" option, then follow on using the "Failed" option until.

Release Note 17.2.1

Main changes in Reports

•    France: The 2017 group VAT Return in PDF format is now available.

•    Estonia
1.    The English translated version of the 2017 VAT Books is now available.
2.    The 2017 VAT Returns and VAT Books forms were updated to include new fiscal updates. 14% VAT Rate was withdrawn from the forms.

•    Poland
1.    The PL Reverse Charge Listing - Correction in XML format for 2017 is now available.
2.    The PL EC Listing – Correction in XML format for 2017 is now available.

•    Latvia: The English translated version of the 2017 yearly VAT Return in PDF format is now available.

•    Thailand: The 2017 Charge Return PP36 that is linked to the VAT Return PP30 is now available.

•    Luxemburg: We passed the validation by the eCDF. To use our xml files, customers need to register with the eCDF and indicate iVAT Reporting CVAB4 on the registration form.

Application Highlights

•    In this release, we have updated the default value for the setting Minimal deviation for VAT Amount vs Rate Check; this was previously defaulting to 3% for most countries, but 6% for BE and LU - this is too tolerant and the default is now 0 (which means no variance accepted - warning given). Setting to a positive value will be a percentage of variance allowed, setting to -1 disables the check.

•    Data Mining Tool - It is now possible to return all rows in the data grids. This is done by setting the number of rows to return to 0. However, this may be slow unless your system has a small amount of data.

•    In this release, we have added two new settings under General Settings > Database. The settings allow customisation of the timeout when making a connection to the database, or when running a command. The default values are Command Timeout: 6000s, Connection Timeout: 30s.

•    In this release, we have split apart the Local Listing and Reverse Charge Listings in the main view of VAT Reporting. In previous versions, there was a displayed tab where if you selected an option from the sidebar menu, it would show the associated tab. The tab has been removed, so it is more simple and consistent. There is no change to function of the view or the reports, just the presentation.

•    New options have been added to the Cleanup Database Tables setting to remove historic data in the Reporting Settings section. A few options are now selected by default which can be found in Settings > General Settings > Database > Cleanup Database Tables. You can customize the cleanup setting according to your needs.

1.    Changes Log
Check this option to remove the logging or changes made to documents older than x days.

2.    DatabaseUpdateHistory
Check this option to receive the database changes that may apply the first time that you use VAT Reporting.

3.    DeleteLog
Check this option to remove the logging of previously deleted documents.

4.    Documents (Situation Data only)
Check this option to clear the Situation Data of documents whose periods are closed.

5.    Error Log (Warnings only)
Check this option to delete Warnings.

6.    ExchangeRates:
Check this option to remove exchange rates older than x days.

7.    Statuslog
Check this option to be informed of all the changes in filing statuses. 

Release Note 17.1.3

•    Countries on Hold: All countries have been released for 2017. 

•    France
1.    The Tax Authority has just announced changes in the 2017 VAT return; therefore, in this release we have updated the mapping within VAT Reporting in order to reflect these changes. Since France was no longer a blocked country, clients should redeliver their data starting 1/1/2017. This is effective for transactions linked to distance sales whereby the goods are shipped from France and taxable in the EU Member States of arrival of the goods.
2.    The new VAT return forms are not yet ready and we will release them as soon as they are available. Since 2016 documents can’t be used in 2017, we have disabled the old forms in this release so you will not have any French VAT returns in VAT Reporting.
•    Germany: In this release, we have updated the "DE - Send an XML return" feature to work with the latest OpenSSL version.

•    Romania:
1.    The new 2017 VAT Return in PDF format is now available.
2.    The new 2017 ECL is now available in PDF and XML formats.
3.    We had to disable the save as xml option in 2017 for the RO VAT Return untill we can develop the new format. The current instructions published by the TA are incorrect and should not be used.

•    Spain:
1.    The new 2017 Group Monthly & Quaterly VAT Return modelo 322 in XML format are now available.
2.    The new 2017 Periodical VAT Return modelo 303 in XML format is now available.

•    Thailand: We now support the new Reverse Charge Return in Thailand i.e. PP36. The return is linked to VAT Return PP30.

Release Note 17.1.2

•    Countries on Hold: RO, PT, PTMA and PTAZ remain on hold for 2017 - but all other countries are now released. The changes for RO and PT will be made available as soon as possible.

•    Italy: The yearly VAT Return for 2016 in XML and PDF formats are now available.

•    Hungary
1.    The new 2017 ECL form 17A60 in XML format is now available.
2.    The new 2017 VAT Return 1765A in XML and PDF formats are now available.

•    Estonia
1.    The new 2017 VAT Return in PDF format is now available.
2.    The new 2017 VAT Book in PDF format is now available.

•    Slovakia: The new 2017 VAT Book in XML format is now available.

•    Spain: The new 2017 modelo 303 and 322 VAT Returns in XML format is now available, however we have some known issues found during testing. We will correct them urgently in the next release as the report is currently not usable for filing. 

•    Austria: The yearly 2016 VAT Return in XML and PDF formats that must be filed in 2017, are now available.

•    Thailand: We now support the new PDF format (to be used as of January 1st) of the VAT return in Thailand. This relates only to the PP30 return.

Release Note 17.1.1

Main changes in Reports

•    Countries on Hold: AT, CH, DE, ES, ESGC (=E1), HU, LU, PL can be released for 2017.

•    Poland: We have added a simplified version of the Intrastat form in XML format.

•    Cyprus: We have updated the Intrastat threshold as of Jan 1st, 2017.

•    Bulgaria: The Sales & Purchase Ledgers in English are now available.

•    Spain
1.    The new 2017 Group VAT Return Modelo 322 is now available.
2.    As from 2017, we changed the Spanish reporting. We will no longer limit the taxable base in case the VAT is only partly deductible. In the periodical return, the taxable base will be reported for the full amount, only the VAT will be limited in case of partial right on VAT deduction for a certain VAT code.

•    The Netherlands: The new 2017 EC Listing and VAT Return are now available in XML format. The Send To Digipoort tool will default to the most recent taxonomy (2017); therefore, remember to check and change to 2016 if you are filing for 2016.
Application Highlights

•    There is a new manual regarding namespace function in exchange rates. To access, go to the VAT Reporting menu > Help > Manuals > Exchange Rates.

•    In the Data Mining screen, there is now an option to export the data to CSV in addition to the previous option of exporting to Excel. This update also adds the CSV option to the Analysis Details screen (accessed from double-clicking a row on the analysis view).

Known Issue

•    HU – 1765M threshold reduction from 1000.000 HUF to 100.000 is incorrectly effective from the 01/01/2017 when it should be effective from 01/07/2017. This will be resolved in our follow up release coming in the next week. 

Release Note 16.12.2

Changes in Reports

•    Spain: The new yearly Modelo 390 form for 2017 is now available in e-format. 

Release Note 16.12.1

Main changes in Reports

•    Countries on Hold: CY, DK, FI, GR, HR, IE, IS, LT, MT, NL, BE, NO, SE, SI, GB can be released for 2017. 

•    Austria: The new periodical VAT Return for 2017 is now available in PDF format.

•    Finland: We now support the new e-format for the VAT Return and EC Listing to be used in 2017.

•    Germany: The new periodical VAT Return in XML & PDF format is now available.

•    Luxembourg: We now support in the eCDF format for the following reports:
1.    Yearly VAT return for 2015, 2016 and 2017.
2.    Monthly and quarterly VAT returns.
3.    EC Listing

As for the yearly return, we have added the possibility to also create from VAT Reporting a full return with the appendixes a, b, e and f and the list of operational expenditures. 

For clients who need this full yearly return, please get in contact with the helpdesk as we need to provide you with a structured excel file in which you have to add your operational expenditures. Without this new list and feature, this eCDF format will not work.

•    Norway: The VAT return for 2017 has completely changed its form and content. Therefore, please note the following points:

1.    Start by making an export of the current VAT codes.
2.    All users should check the created VAT codes for Norway. In case there are transactions for which the combination IDs are 3 and 13, 23 and 33, 24 and 34; these transactions should be marked with an end date of 31/12/2016. You have to re-setup these ones with start date 01/01/2017. 

Rate Changes

•    Romania: The new standard rate of 19% starting on 01/01/2017 is now available in our software.

Release Note 16.11.1

•    Finland: There is a new VAT return for FI and we now support correction VAT returns.
•    Austria: Negative amounts on the AT VAT Return in both PDF and XML will now trigger a warning when you create the report.
•    Lithuania: The official ledger is being replaced by a VAT Book starting 01/10/2016. The reports (pdf + xml) behind the official ledger have been disabled after 30/09/2016
•    Slovakia: We now also support Part D of the SK VAT Books.
•    In releases 16.10.1, 16.10.2, 16.10.3 there was a bug which was stopping newly created VAT Codes from working correctly. This was fixed in 16.10.4 and 16.11.1. If you have created any new VAT Codes in 16.10.x please check that they are working correctly, or recreate them.

View the complete release note

Release Note 16.10.1

  • Czech Republic: There is a new functionality to file a correction in VAT Book.
  • Estonia: As of January 2017, the layout of the VAT return will change. The new VAT rate of 14% is shown in a new box and it is already available for transactions dated 2017.
  • Czech Republic: A new decree was published stating that telecommunication services are now also part of the reverse charge system. Starting from October 1st, 2016, the code in the report for these transactions in VAT Book, will be 21.
  • In VAT Reporting, a few existing transactions have been updated and new transactions have been added to the list of generic VAT codes, (i.e. distance sales at ultra-reduced rate and distance sales at intermediate rate). If you use generic codes, you need to update them in order to use these new ones.
  • The AT EC Listing Automatic name has a new file format: Company_AT_EC_Sales_Listing_Frequency_YYYYMM.xml
  • In order to facilitate your navigation in VAT Reporting and make it easier to find instructions, we have updated VAT Reporting’s manual, and it will be updated on a monthly basis.
  • There are two new radio buttons added on the dashboard, allowing you to choose a per company or per country view.

Release Note 16.9.1

  • We have made changes to the VAT Reporting user interface.
  • Poland: VAT Return Correction effective August 2016 for VAT 7 Monthly.
  • Latvia: There is a new VAT Return and annexes effective July 2016.
  • Israel: If you have transactions in Israel related to export, please cancel the VAT code setup and do a re-setup as from the wizard. If you had already processed transactions, please perform a redelivery once you have re-done the setup.
  • Lithuania: We discovered that the 5% and 9% VAT rate in Lithuania was wrongly linked to resp. low rate and reduced rate. We have changed this in this version, the correct mapping is reduced rate is 5% and middle rate is 9%. If you have transactions in Lithuania with these VAT rates, you have to delete the VAT codes setup for this and re-set them up. Once you have done the re-setup, please perform a re-deliver on all the wrong VAT codes
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