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Understand Active and Historical Certificates

When you upload a new certificate in CertCapture to replace an existing certificate, the new document doesn't automatically replace the existing one. CertCapture uses a set of rules to determine which of the two certificates is the active exemption document.

These rules are listed below in order of priority for CertCapture. Click a rule below to expand its details.

1. Is the new certificate valid?

In the examples below, A is the existing certificate and B is the newly uploaded certificate.

  • If A is invalid and B is valid, B is the active certificate and A becomes inactive
  • If A is valid and B is invalid, A is the active certificate and B becomes inactive
  • If both A and B are invalid, proceed to the next step
  • If both A and B are valid, proceed to the next step

2. Is the new certificate expired?

 In the examples below, A is the existing certificate and B is the newly uploaded certificate.

  • If A is expired and B isn't expired, B is the active certificate and A becomes inactive
  •  If B is expired and A isn'tt expired, A is the active certificate and B becomes inactive
  •  If both A and B are expired, proceed to the next step
  •  If both A and B are are not expired, proceed to the next step

3. What is the sign date on the certificate?

In the examples below, A is the existing certificate and B is the newly uploaded certificate. 

  • If A’s sign date was more recent than B’s sign date, A is the active certificate and B becomes inactive
  •  If B’s sign date was more recent than A’s sign date, B is the active certificate and A becomes inactive
  •  If A and B have the same sign date, proceed to the next step

4. What is the expiration date on the certificate?

In the examples below, A is the existing certificate and B is the newly uploaded certificate. 

  • If A’s expiration date is later than B’s sign date, A is the active certificate and B becomes inactive
  •  If B’s expiration date is later than A’s sign date, B is the active certificate and A becomes inactive
  •  If A and B have the same expiration date, proceed to the next step

5. What date was the certificate created?

In the examples below, A is the existing certificate and B is the newly uploaded certificate. 

  • If A’s created date was more recent than B’s sign date, A is the active certificate and B becomes inactive
  •  If B’s created date was more recent than A’s sign date, B is the active certificate and A becomes inactive
  •  If A and B have the same created date, proceed to the next step

6. What is the certificate ID?

In the example below, A is the existing certificate and B is the newly uploaded certificate.

  • Every certificate added to CertCapture is assigned a certificate ID. The certificate with the highest certificate ID number becomes the active certificate, the other becomes the inactive certificate.