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Avalara Help Center

Validate Address

This article applies to:AvaTax for QuickBooks Desktop

The Address Validator tool validates the bill-to and ship-to addresses. The tool can perform single-address and bulk-address validations.

Note: Address validations count toward AvaTax usages; thus, can increase your AvaTax bill.

Single address validation

Steps

  1. Sign in to AvaTax and perform initial configurations if you have not done already.
  2. Go to Tools > Address Validator.

    The Single Address Validation tab is selected by default.
  3. From the “Select a company, customer, vendor, or inventory sites” drop-down list, select the desired option. The valid options are:
    • Company

    • Customer

    • Vendor

    • Inventory

      A related drop-down list appears next to the “Select a company, customer, vendor, or inventory sites” drop-down list. For example: Customer Name drop-down list, Vendor Name drop-down list, and Inventory Name drop-down list.

  4. From the related drop-down list, select the company/customer/vendor/inventory name where you want to ship your product.

    The address of your selected option auto-populates the Address section.
  5. Click the Validate Address button. (If you want to see the validated address in upper case, select the Display in uppercase checkbox.)
    • If the address is valid, it appears in the Validated address box.

    • If the address is not valid, a relevant statement appears in the Validated address box.

Bulk address validation

Steps

  1. Sign in to AvaTax and perform initial configurations if you have not done already.

  2. Go to Tools > Address Validator.

  3. Click the Bulk Address Validation tab.

  4. From the Type drop-down list, select the option for Customer, Vendor, or Inventory site.

  5. From the address drop-down list, select the option for billing address or shipping address.
    The table displays all the saved addresses based on your selections, and the non-validated addresses are auto-selected.

  6. Column 'Status' displays the current status of the address. Use one or more of the following options to validate addresses:

    • To validate all of the non-validated addresses, click Validate Addresses.

    • To re-validate some of the already validated addresses, select those addresses, and then click Validate Addresses.

    • If you want to see the validated addresses in upper case, select the Validate in upper case check box, and then click Validate Addresses.

  7. Notice the following updates:

    • The newly validated addresses appear in the Validated address column of the table.

    • Total number of newly validated addresses appear on the Apply Validated Addresses button.

    • Total number of invalid addresses appear on the Validate Addresses button.

    • The last column 'Errors' displays the reason for invalid address.

  8. To save the newly validated addresses, click the Apply Validated Addresses button.
    The number turns zero on the Apply Validated Addresses button.

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