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Validate addresses in QuickBooks Desktop

This article applies to:AvaTax for QuickBooks Desktop

AvaTax address validation verifies, corrects, and formats addresses based on the USPS database. At this time, AvaTax only validates addresses in the United States and Canada. Validating addresses may incur additional usage fees.

Before you begin

Go to File > AvaTax > Preferences and review the kind of address validation you want for your business. For more information, see AvaTax settings for QuickBooks Desktop.

Steps

  • To validate a new customer or vendor address:
    1. In QuickBooks Desktop, create a new customer or vendor record including the address.
      After you select OK, the Address Validation window opens.
    2. Select Accept and then OK to use the validated address AvaTax provides.
  • To validate an existing customer or vendor address:
    1. In QuickBooks Desktop, open a customer or a vendor record.
    2. Once the Edit Customer window opens, go to File > AvaTax > Customer Address Validation.
      The Address Validation window opens.
    3. Select Accept and then OK to use the validated address AvaTax provides.
  • To validate your company address:
    1. In QuickBooks Desktop, go to File > AvaTax > Utilities and then select Company Address Validation.
    2. Select Validate.
      Validated address details display in the Address Validation window.
    3. Make a note of the validated address.
      If you want to update your company address with the validated address, you must do it manually.
    4. In QuickBooks Desktop, update your company address so that it matches the validated address..
  • To validate the addresses of many customers at once:
    1. In QuickBooks Desktop, go to File > AvaTax > Utilities and then select Address Validation Batch Utility.
    2. In the Batch Validation window, select one of the following:
      • Customer Bill To to validate the customer bill-to addresses.
      • Customer Ship To to validate the customer ship-to addresses.
      • Vendor Primary to validate the vendor's primary address.
      • Inventory Site to validate the addresses of warehouse locations.
    3. In the Range Selection window, select one of the following:
      • All Entry to validate entries in QuickBooks Desktop that you chose in the Batch Validation window.
      • Display Name to validate entries that you chose in the Batch Validation window based on a customer's name.
      • Report Only to display validation results without updating the corresponding records in QuickBooks Desktop.
      • Auto Validation with Report to display validation results and update the corresponding records in in QuickBooks Desktop.