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Validate Addresses

Quickly validate one address or many addressesHoverTT.png at once in order to ensure that the address is formatted correctly for AvaTax to calculate tax accurately. Validate a variety of addresses: your company's addresses, your customers' addresses, and your vendors' addresses.

At this time, AvaTax only validates addresses in the United States and Canada.

To validate addresses, ensure that the Address Validation options are enabled. 

Validate a customer card address

To validate a customer card address, follow these steps:

  1. On the Microsoft Dynamics menu, click either Customer Maintenance or Customer Address Maintenance and open a customer card.
  2. On the customer card, click Additional > AvaTax Address Validation.

    CustomerCards.png

  3. On the Address Validation, you can see both Original Address and Validated Address. You can:
    • Click Validate to validate the original address.
    • Click Accept to accept the validated address.
    • Click Cancel to cancel the validation.

    AddressValidation.png

Validate a vendor card address

To validate a vendor card address, follow these steps:

  1. On the Microsoft Dynamics menu, click either Vendor Maintenance or Vendor Address Maintenance and open a vendor card.
  2. On the vendor card, click Additional > AvaTax Address Validation.

    Vendor.png

  3. On the Address Validation, you can see both Original Address and Validated Address. You can:
    • Click Validate to validate the original address.
    • Click Accept to accept the validated address.
    • Click Cancel to cancel the validation.

    AddressValidation.png

Validate a site address

To validate a site address, follow these steps:

  1. On the Microsoft Dynamics menu, click on Site Maintenance and open a site record.
  2. On the site record, click Additional > AvaTax Address Validation.

    Site.png

  3. On the Address Validation, you can see both Original Address and Validated Address. You can:
    • Click Validate to validate the original address.
    • Click Accept to accept the validated address.
    • Click Cancel to cancel the validation.

    AddressValidation.png

Validate a company address

To validate a company address, follow these steps:

  1. On the Microsoft Dynamics menu, click on the Company Setup and open a company record.
  2. On the vendor card, click Additional > AvaTax Address Validation.

    CompanySetup.png

  3. On the Address Validation, you can see both Original Address and Validated Address. You can:
    • Click Validate to validate the original address.
    • Click Accept to accept the validated address.
    • Click Cancel to cancel the validation.

    AddressValidation.png

Validate multiple addresses

The Address Validation Batch utility lets you validate multiple addresses. To use this utility, follow these steps:

  1. On the Microsoft Dynamics menu, click Tools > Utilities AvaTax > Update and then click Address Validation Batch Utility.
  2. In the Select Options dialog box, next to Content Type, click Customer, Vendor, or Site.
    DynamicsGP_AddressValidationBatchUpdateUtility1.png
  3. Next to Customer ID from and Customer ID to, click the Search icon.
  4. To select the range of addresses you would like to validate, in the Customers and Prospects dialog box, select the first customer and the last customer and then click Select. The Customers and Prospects dialog box selects all the addresses between the first and the last selection inclusive of both.
  5. In the Select Options dialog box, next to Country, select the country in which you'd like to validate all the addresses from your selections in step 4. If you select No Country Name, AvaTax will validate addresses for which no country has been assigned to the record.
  6. Next to State From and State To, select a range of states. If you do no select a state range, AvaTax will validate all the addresses in the entire country. We recommend that if you want to narrow your validation to a single state, you set both fields to that state.
  7. In the upper left, click Validate.
  8. In the report screen, at the top next to View by, click Valid/Validated Addresses, and then click Mark All.
  9. Click Accept.
    DynamicsGP_AddressValidationBatchUpdateUtilityReport2.png
  10. In the [Number] Address Validated and Accepted message, click OK.